Hiring Range: The hiring range for this position is $95,842.26 - $105,426.18 per year, depending on experience and qualifications.

Work Schedule: Generally, Monday-Friday, with some evenings, weekends, and holiday events as needed. On-call scheduling will occur, as required, as well as after-hours meetings and problem resolution.

NATURE OF WORK

As a member of the Public Works Fleet Division, the Fleet Services Manager is part of the Public Works Senior Leadership Team that performs supervisory, management, and highly skilled analytic work and is responsible for strategic oversight, financial stewardship, and technical innovation across the Town’s fleet of more than 440 assets. This position ensures that the Town’s multimillion-dollar fleet investment is managed with maximum efficiency, safety, and sustainability. The Fleet Services Manager plays a pivotal role in long-range planning, capital investment strategies, and integration of emerging technologies (including hybrid/electric vehicles, telematics, alternative fuels) to align with the Town’s sustainability and operational goals. They play a pivotal role in planning, developing, and overseeing the Fleet Division and division projects, while creating and leading SOP’s, training programs, and safety programs, and also training and assisting with mechanical repairs related to operations and maintenance when needed. These duties include directing and implementing a wide range of preventative and regular maintenance functions for the vehicles and equipment used by the various divisions in the Town, including but not limited to Police, Streets, Utilities, Parks, and Recreation. The Town's Fleet is comprised of pickups, sedans, SUVs, various heavy equipment, equipment attachments, and small equipment such as trimmers, blowers, mowers, etc. The position is responsible for monitoring the fueling, def, and lubricant systems and administering services and contracts associated with Fleet operations and maintenance. This role offers a unique opportunity for growth and development, allowing individuals to make a significant impact on Fleet operations.

Individuals in the position are required to perform work in a manner consistent with and exemplary of the town’s PRIDE philosophy and the town’s Equal Employment Opportunity policy.

SUPERVISION RECEIVED

Individuals work under the direct supervision of the Director of Public Works to carry out assigned duties, functions, roles, and projects in both routine and complex circumstances.

SUPERVISION/LEADERSHIP EXERCISED

The supervisory responsibilities include overseeing Fleet Mechanics, Fleet Apprentice, and Parts & Service Coordinator while managing, directing, and evaluating their daily operations.
ESSENTIAL JOB FUNCTIONS

The individual in the Fleet Services Manager role serves as chief advisor on fleet policy, sustainability initiatives, and capital planning. Leads multi-year fleet replacement and modernization programs. Develop and enforce Town-wide fleet policies, including lifecycle analysis and risk management. The Fleet Manager oversees the assigning of specific job duties, scope, authority, responsibility, roles, and requirements as determined by the town, department, division, and pursuant to laws, regulations, and practices. Individuals in this position must be able to successfully perform, be responsible for, and/or assist in the fulfillment of many job functions and duties with or without reasonable accommodations.

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all-inclusive:

The Fleet Services Manager is responsible for ensuring a high level of professional public maintenance services to the community by directly supervising the daily operations of the Town’s Fleet, including a variety of complex and moderately complex preventative and regular maintenance of all vehicles and equipment for the Town of Windsor.
This position functions as the leader of the Fleet Division and is responsible for planning, coordinating, and directing the activities and expenditures to ensure that the work is performed according to appropriate guidelines, policies, and regulations. Develop maintenance plans for assigned work for the Fleet operations. Ensures completion of maintenance plans in accordance with prescribed timeframes and levels of service.
Holds the position of industry expert and trains all mechanics on expert-level repairs and diagnosis procedures on automobiles, construction equipment, and small engine equipment, including but not limited to dump trucks, tractors, backhoes, street sweepers, lawnmowers, and police cars.
Oversees inspections, diagnoses, and assesses, repairs/rebuilds broken, worn, defective, inefficient, or unsafe vehicle and equipment components, including braking systems, hydraulic systems, electric systems, fuel systems, heating/cooling systems, and engines using approved ASE methods and practices.
Manages the fleet repair and maintenance operations, to include, but are not limited to, preventive maintenance and repair work to employees in accordance with a regular schedule, aids technicians with vehicle repair problems, and coordinates additional sublet repairs as needed.
Document and maintenance repairs and services performed, as well as parts and supplies ordered/used in accordance with established record-keeping procedures, acquisition, and disposal as required by federal and state agencies.
Complies with the proper storage, use, and disposal of hazardous materials and substances.
Completes administrative tasks associated with ordering, selling, and sending vehicles out for repair.
Negotiate and administer high-value contracts with vendors and service providers.
Conduct total cost of ownership (TCO) studies to optimize replacement cycles. Responsible for appropriately disposing of older Fleet units and ordering and acquiring new vehicles and equipment per Town specs for Capital fleet additions and replacements.
Assigns work to other Mechanics and inspects for quality and efficiency.
Oversee integration of fleet management software, GPS/telematics, and predictive analytics
Oversee town-wide EV charging station operations as well as maintenance, repairs, and growth opportunities, new installs, and grant opportunities.
Coordinates Fleet operations activities with Town staff such as field staff, division supervisors/managers, PD Lieutenants, Commanders, etc., along with outside vendors, contractors, and local agencies as required.
Responsible for making specifications for town vehicles before ordering and overseeing the purchasing and inventory of fuel management (gasoline and diesel fuel supply), along with fleet parts storeroom.
Ensures that all necessary practices are followed when it comes to fleet vehicle registration within Weld County. This includes submitting the required documentation to obtain vehicle title and appropriate license plates for new units. In addition, must perform the required actions to meet recurring annual registration requirements, such as emissions testing, and handle any fees that are due. Is responsible for notifying the county of any retired units that are no longer in the fleet during the annual registration process.
Establishes and implements assigned programs, objectives, and performance standards in accordance with all laws, rules, and regulations, including those set by the Department of Transportation, Environmental Protection Agency, and other fleet-related agencies related to state and federal requirements.
Develop and implement goals, objectives, policies, procedures, and standards for efficient and effective operations and maintenance within the division. Assure division compliance with applicable laws and established policies and procedures.
Plan, coordinate, implement, and review the programs and projects of the Fleet operations, which includes work plans for assigned projects for items such as project management of Fleet projects, cost estimates, and program development.
Implement change and develop or assist in the development of new projects or activities.
Identify and recommend improvements in divisional and departmental operations to ensure assigned functions are efficient and cost-effective.
Maintain awareness and ensure compliance with local, state, and federal agencies' standards and regulations. Interprets policies and procedures established by all related regulatory agencies.
Coordinate the activities of consultants and contractors employed in the division.
Perform and monitor job site and employee safety to foster an environment of safe work practices and promptly inform staff of safety issues.
Assists with snow operation tasks in supervising, managing, plowing, removing, and hauling snow and ice, along with applying deicers to streets, parking lots, and facilities.

Management/Budgeting:

Identify patterns, initiate corrective actions, utilize benchmarking, and revise procedures to improve effectiveness and eliminate deficiencies.
Researches alternative fuel vehicles and equipment and integrates them into the fleet.
Tracks and monitors maintenance trends.
Prepare and present data to the Town’s management team.
Prepares the Fleet Management Division budget and determines replacement/maintenance standards for fleet vehicles and equipment in accordance with all laws, rules, and regulations, including the Department of Transportation, Environmental Protection Agency, and other fleet-related oversight agencies.
Prepares and coordinates the division budget; forecasts the necessary funds for staffing, materials, and supplies, and capital improvement projects. Presents and defends budget proposals to the department head. Administers division's budget to ensure effective expenditure of allocated funds; authorizes purchases of supplies, materials, and equipment. Monitors expenditures and adjustments as necessary.
Develops and implements division written policies and procedures related to fleet management operations, establishing uniform practices in preventative maintenance mission and goals, including long-range and strategic planning in alignment with department goals and organizational priorities.
Issue oral and written guidelines and approve procedures developed by subordinate leaders.
Keep operational records and make required reports; prepare a variety of reports and projects as requested by the director.
Review work completed by division units to determine effectiveness in meeting the goals and objectives of the division/department.
Manage and supervise operations to achieve goals within available resources; determine work schedules and expedite workflow; study and standardize procedures to improve the efficiency and effectiveness of operations; identify opportunities for improvement and make recommendations.
Plan, coordinate, implement, and review the programs and projects of the Fleet operations, which includes work plans for assigned projects for items such as project management of Fleet projects, cost estimates, and program development.
Assists director in long-range planning for the Fleet division. Responsible for making changes in organizational structure, methods, and procedures for division.
Assesses division needs to determine the necessity of capital improvements and equipment acquisition. Elicits information from subordinate personnel regarding the needs of work units.
Serves as a resource for the division; provides administrative and technical staff assistance to the sector. Coordinates services, planning, and work with other divisions, departments, governmental agencies, and community agencies/organizations.
Assures that responsibilities are performed within budget; performs cost control activities; monitors revenues and expenditures to assure sound fiscal control; prepares annual and semi-annual budget requests; ensures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Represents the division at various governmental and professional meetings.
Solicit feedback from staff; work to implement new ideas and procedures.
Identify and integrate new technologies into division and Town operations.
Attends or conducts a variety of meetings, such as staff meetings and employee briefings. Plans and conducts meetings with staff for maintenance operations.
Assists the Director of Public Works with placing staff on-call for emergency events and planned events like snow & ice removal and flooding situations.
Composes various reports, memos, letters, and operations/procedures manuals in a professional writing style.
Supports a culture of two-way dialogue and ensures Fleet Division employees receive timely and relevant information.
Provide professional advice on issues to the Director, Department Head, Town Manager, and Town Board, presents to supervisors, boards, commissions, civic groups, and the general public.
Maintains contact with town employees, vendors, contractors, and the public.
Communicate official plans, policies, and procedures to staff and the general public. Serves as a liaison and maintains contact with town employees, vendors, contractors, the public, and other departments, as well as state, local, and other public officials regarding the town's Fleet. Answer letters of inquiry and address public and civic organizations, which inform the public of policies, procedures, and the availability of facilities for public use.

Team Leadership & Supervision:

Manages, supervises, scheduling of employees; assigns work and activities, and monitors progress; guides, trains, and develops employees in the accomplishment of their duties and professional growth; makes recommendations regarding hiring, promotions, discipline, termination, and the advancement of division staff. Along with addressing complaints and problems in a timely manner.
Appraises the performance of subordinate personnel. Assists subordinate employees in problematic areas. Initiates appropriate disciplinary actions based on recommendations of subordinate supervisors for assigned employees.
Prepares annual performance evaluations that clearly define expectations. Documents performance highlights and provides regular feedback to employees.
Maintain harmony among workers and resolve grievances; perform or assist subordinates in performing duties; adjust errors and complaints.
Maintains the confidentiality of sensitive management and department information.
Assists with coordinating Fleet Operations to support all town special events.
Determines training needs for subordinate leaders and the division. Approves and evaluates the effectiveness of training programs utilized for subordinate personnel.
Maintains supervisory responsibility for all facilities and equipment in use by the division; ensures that they operate effectively and safely.
Maintains supervisory responsibility for all facilities and equipment in use by the division; ensures that they operate effectively and safely.
Communicates information from management to staff in an accurate and timely manner.
Encourage and implement input and recommendations from staff on operation and maintenance procedures and equipment needs.
Provide leadership and direction in the development of short and long-range plans; gather, interpret, and prepare data for studies, reports, and recommendations; coordinate division activities with other departments and agencies as needed.

OTHER DUTIES
Depending on organizational need, additional duties may include the following:

The position of Fleet Services Manager is part of the snow removal program, which includes scheduled on-call responsibilities typically during the months of October to April.?The Fleet Services Manager is required to review and acknowledge the Snow Guidelines annually.
The Fleet Services Manager position participates in the Shared Fleet Vehicle Program, which requires an annual motor vehicle record check.
Performs other duties as assigned.
Provide twenty-four-hour on-call support when necessary.
Attends and participates in professional organizations to keep abreast of industry innovations and new technology.
Performs research as directed, such as discovering new technology or tools, market research, etc.
Performs related duties as established by law/ordinance or reasonably directed by the town.
Assists other town departments/divisions, as necessary.

EDUCATION, EXPERIENCE AND FORMAL TRAINING

Associate degree preferred, with coursework in leadership and management or from an accredited college, university, or vocational education institution in the areas of automotive technology and repair, heavy-duty equipment repair, public administration, or a closely related field.
Seven (7) or more years of progressively responsible experience in automotive & light trucks, medium & heavy-duty trucks, and other equipment maintenance operations.
Three (3) years of supervisory or management experience in automotive & light trucks, medium & heavy-duty trucks, and other equipment maintenance operations in addition to any experience used to satisfy the education requirement.
Equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities to perform the essential functions of the job.
Experience with Fleet Asset Management Information Systems.

LICENSES OR CERTIFICATES

Must have a current Colorado Driver’s License or the ability to obtain one upon hire that meets the Town of Windsor’s standards; ability to maintain throughout employment.
Ability to obtain FEMA certifications: 100, 200, and 700 within one (1) year of employment.
CPR/1st Aid certification within three (3) months of employment.
Supervisory Skills & Development Program, ability to obtain.
APWA Rocky Mountain Public Works Institute, ability to obtain.
One or more ASE Master Certifications are highly desired; the ability to obtain a minimum of one Master Certification within two (2) years of hire is required:
- Automotive & Light Trucks
- Medium & Heavy-Duty Trucks
- Emergency Vehicle
- Light Duty Hybrid/Electric Vehicle
One or more Certifications are preferred; a minimum of one Certification within two (2) years of hire is required:
- APWA Public Fleet Professional Certification (CPFP) ability to obtain.
- Automotive Fleet Manager Certification (CAFM) ability to obtain.
- Automotive Fleet Specialist Certification (CAFS) ability to obtain.

KNOWLEDGE, SKILLS & ABILITIES

Advanced knowledge of fleet operations, asset management, and public administration.
Expert knowledge of practices and procedures of Fleet maintenance operations.
Ability to supervise, coordinate, and direct the work of subordinates.
Ability to communicate effectively, both written and orally.
Ability to analyze the requirements of the situation and to take effective and corrective action
Maintain effective working relationships with the subordinate employees.
Ability to work without supervision, meet the scheduled timelines and plan and organize the work accordingly.
Ability to use standard office equipment, computer equipment, and software, including but not limited to Microsoft Office applications, Faster Fleet software, Fueling systems, NEOGOV program, Envisio program, Vaisala Mobile Weather Stations System, PlowOps GPS system, SpringBrook software, and Cartegraph software necessary to generate relevant work reports.
Knowledge of the principles and practices of public administration, including organizational development, management, budgeting, employee supervision, and training.
Skills in effective public relations.
Ability to read and correctly interpret construction drawings/blueprints/schematics, specifications, plans, and technical manuals.
Skills in writing letters, memos, reports, and other written correspondence.
Possess a combination of technical, analytical, organizational, communication, and interpersonal relationship skills and professionalism.
Regular and reliable attendance during regularly scheduled work hours. Ability and willingness to manage after-hour activities and emergencies, i.e., utility emergencies, seasonal storm events, etc.
Follows through on commitments and notifies supervisor when unable to meet deadlines assigned. Accepts constructive input and implements suggestions for improvement. Maintains effective working relationships with team members, staff, and customers. Demonstrates pride, enthusiasm, and a positive attitude in dealings with the public. Shows consideration for others in all written and verbal correspondence. Listens to all concerns and makes proper adjustments. Understand the liability limits of the Town and the department/division and implement protective measures. Promotes a culture of safety in the workplace and reports safety hazards.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations supporting goals.
Ability to be reached in emergencies, such as a cellphone.
Ability to interpret and implement Town policies, resolutions, ordinances, rules, and regulations.
Ability to remain tactful, helpful, and friendly in dealing with the public and other employees.
Ability to analyze and evaluate information accurately and express ideas clearly when providing oral and written reports or recommendations.
Ability to research, evaluate, and use new methods and techniques for operational improvement and draft policies and procedures.
Ability to deal constructively with conflict, gain consensus, and facilitate change.
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations.
Ability to establish and maintain effective working relationships with employees, elected officials, boards, and members of the public.
Knowledge of the principles and practices of public administration, including organizational development, management, budgeting, employee supervision, and training.
Skill in reading and correctly interpreting construction drawings, specifications, and plans.
Ability to exercise considerable initiative and sound judgment; plan, organize, assign, and review the work of subordinate staff to meet departmental goals and community needs.
Communicate effectively verbally and in writing; work well with varied and demanding people; effectively motivate; evaluate program effectiveness and efficiency.
Ability to work from broad direction with limited supervision; prepare budget documents, reports, and statistics; administer approved budget.
Evaluate resources and personnel needs; identify, analyze, and address problems and trends in a timely, efficient, and equitable manner.
Organize activities in order to complete tasks in accordance with priorities, address multiple demands, or meet deadlines; organize tasks and working environment to maximize efficiency.
Adapt to interruptions, equipment failures, unusual demands, or changing priorities; handle confidential information; coordinate, analyze, and utilize a variety of reports and records; handle emergency situations.
Enforce safety practices and procedures and understand and follow written and oral instructions and procedures.
Ability to listen well and communicate effectively orally and in writing with various audiences.
Ability to research, evaluate, and use new methods and techniques for operational improvement; ability to draft policies and procedures.
Ability to use initiative and independent judgment appropriately.
Ability to deal constructively with conflict and gain consensus; ability to facilitate change.
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations.
Ability to supervise, direct, and train employees.
Ability to work successfully in a team environment.
Ability to consistently exercise discretion, independent judgment, and decision-making.
Ability to research, develop, and lead formal and informal presentations and discussions.
Ability to establish and maintain effective working relationships with employees, elected officials, boards, and members of the general public.
Ability to respond to emergencies or after-hours call-outs and work a flexible schedule, which may include overtime work when required, working weekends and holidays as needed, and working on-call status with a maximum one-hour response time for yearly on-call rotation and for snow emergencies.

MATERIALS and EQUIPMENT USED
Materials and equipment used include, but may not be limited to, the following:

Equipment: The position requires use of various equipment, including pickups, trailers, sedans, SUV’s, single and tandem dump trucks, bucket truck, street sweepers, road sweeper, front-end loaders, toolcat, skid steers, backhoes, grader, roller, vac trailer, sewer jet/vac truck, message boards, tampers, plate compactors, saws, weed eaters, hand blowers, paint striper, pumps, compressors, sanders, common hand and power tools, shovels, rakes, brooms, and wrenches. Specialized equipment includes air tools, welding & torch equipment, and other light-duty power equipment. Operate staff vehicles, refueling stations, electric car charging stations, fluid dispensing systems, wash facility & equipment, two-way radios, computers/tablets/other digital equipment, calculators, copiers, printers, fax machines, and telephones.
Materials: The position requires the use of a variety of materials, including fuel, def, oils, lubricants, and cleaning supplies. Paints, lacquers/thinners/solvents, adhesives, degreasers, grease, refrigerants, antifreeze, and other materials as needed.

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS

The physical demands described here are representative?of those that must be met by an employee to successfully perform the essential?functions of this job.

The physical activities of this position include but are not limited to, the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, and repetitive motions.

The physical requirements of this position are considered Medium Work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Sedentary work involves sitting most of the time.

The employee is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes. The employee is required to have visual acuity to operate motor vehicles or heavy equipment.

The employee may be subject to the following environmental conditions: inside, such as an office setting; outside, with little to no effective protection from weather; extreme cold, typically below 32 degrees for periods of more than one hour; extreme heat, temperatures typically above 100 degrees of periods of more than one hour.

The employee is subject to hazards, including various physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat, or exposure to chemicals. The employee is subject to oils.

This position is considered safety-sensitive because the individual is responsible for their safety as well as the safety of others. Performing these job functions under the influence of drugs or alcohol would pose significant dangers.

Note: This position description is not intended to be an exclusive list of all of the requirements, duties, tasks, roles or responsibilities associated with the position. Nothing in this position description restricts the town’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time.

The town is dedicated to the principles of equal employment opportunity and to compliance with the Colorado Protections for Public Worker’s Act (PROPWA) and other applicable laws. The town prohibits unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), gender (regardless of gender identity or gender expression), sexual orientation, color, religion, national origin, creed, disability, marital status, military status, genetic information, pregnancy, or any other status protected by applicable state or federal law.

This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes any unwelcome physical or verbal
conduct or any written, pictorial, or visual communication directed at an individual (or group) because of that individual’s (or group’s) membership in, or perceived membership in, a protected class and that is subjectively offensive to the individual alleging harassment and is objectively offensive to the
reasonable individual who is a member of the same protected class. Harassment does not need to be in-person and can occur over electronic media, such as Zoom or other electronic platforms. This policy applies to all employees, including managers, supervisors, co-workers, and non-employees such as
customers, clients, vendors, consultants, etc.

PI284063811

Town of Windsor (CO)

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Fleet Services Manager