About us

Ultimate Toys, Inc., America’s largest distributor and dealer of luxury, custom vans is expanding its team. As a high-volume distributor, we are known as “Best in Class” and have millions of dollars in inventory and on order, serving customers throughout the US and many international markets. Our clients include high-net-worth individuals, sports figures, celebrities, and dignitaries around the world, and expanding into B2B/fleet channels for higher volume targets.

Job Overview

We are seeking a Controller (Head of Accounting) to own and build the company’s accounting function. This role is responsible for the accuracy, integrity, and timeliness of all financial reporting and will serve as the operational backbone of finance.

This is not an office manager role. This is a hands-on accounting leadership role with full ownership of financial operations.

What This Role Owns

1. Monthly Close & Financial Reporting

Lead monthly close (target ≤10 business days)
Produce accurate, GAAP-compliant financial statements
Own balance sheet integrity (reconciliations, accruals, prepaids)
Establish and enforce close process and discipline

2. Dealership Accounting Operations

Oversee capping and booking of all vehicle deals
Ensure proper revenue recognition and cutoff
Own COGS matching and inventory accounting
Reconcile finance contract funding from lenders
Maintain accuracy across Dealertrack and internal systems

3. AP / AR / Cash Oversight

Oversee AP and AR processes (not primary executor long-term)
Ensure timely vendor payments and clean receivables
Maintain daily cash visibility and reporting discipline
Identify and resolve discrepancies proactively

4. Inventory & Deal Flow Accuracy

Reconcile inventory and deal flow across systems
Partner with sales/admin to ensure complete and accurate deal jackets
Ensure funding timelines and documentation integrity

5. Systems & Process Improvement

Build scalable accounting processes and controls
Improve reporting accuracy and reduce manual work

6. Team Leadership

Build and manage accounting support (AP/AR, admin roles)
Establish accountability and performance standards
Create structure where it does not currently exist

What This Role Does NOT Own

To maintain focus and scalability, this role does NOT include:

HR or employee management administration
Payroll processing (outsourced)
IT support or systems administration (outsourced)
General office management duties

What Success Looks Like (First 6–12 Months)

Month-end close consistently completed in ≤10 days
Clean, reliable financials with zero surprises
Fully reconciled balance sheet
Clear visibility into cash, inventory, and margins
Improved deal flow accuracy and reduced errors
Scalable accounting processes in place

Ideal Candidate

Experience

5–10+ years in accounting within an automotive dealership or inventory-heavy business
Prior Controller, Assistant Controller, or strong Accounting Manager experience
Deep experience with Dealertrack or similar DMS
Experience managing close and full accounting cycle

Skills

Strong understanding of GAAP and financial controls
Detail-oriented with high ownership
Process-driven with ability to build structure
Comfortable working hands-on while improving systems

Traits (Non-Negotiable)

High accountability, low ego
Solves problems instead of escalating them
Operates with urgency and precision
Willing to clean up and rebuild processes

Job Type: Full-time

Pay: $100,000.00 - $130,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Experience:

Accounting: 5 years (Required)
Accounts payable: 5 years (Required)
Accounts receivable: 5 years (Required)
Dealer Management System (DMS): 5 years (Required)
Dealertrack DMS, Not F&I: 4 years (Required)

Language:

English (Required)

Ability to Relocate:

Blue Ash, OH 45242: Relocate before starting work (Required)

Work Location: In person

Ultimate Toys

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