Accounting Office Manager

Taylor's Auto Max • Full-time • Great Falls, Montana, United States • $70k - $80k / year • 1w ago

Due to the upcoming retirement of our 30-year tenured Office Manager, Taylor’s Auto Max GMC Nissan is seeking a qualified accounting professional to train with and eventually succeed her as the heartbeat of our store. For the ideal candidate, the position is available immediately or in the near future.

We are a locally owned, family operated, auto dealership in Great Falls MT. At our core, we have a devotional commitment to our customers, our community, and our employee satisfaction. We're seeking a motivated and detail-oriented Accounting Office Manager to oversee daily operations within our accounting department. This is a high-responsibility position with critical importance within our company. If you have a strong background in all aspects of accounting and a desire to lead a small team, we invite you to apply.

Job Description:

As the Office Manager, you will be responsible for managing the accounting office and staff, ensuring accurate financial reporting, compliance with all dealership policies and manufacturer requirements, and maintaining efficient office operations.

Key Responsibilities:

Oversee accounting operations including A/R, A/P, payroll, bank reconciliations, and month-end close.
Supervise and support office staff including title clerk, accounting clerk, payroll clerk, and receptionists.
Train, mentor, and evaluate performance of office staff.
Maintain general ledger and prepare monthly financial statements.
Ensure compliance with all dealership policies, local/state/federal regulations, and manufacturer guidelines.
Handle manufacturer financial statements and ensure timely submission.
Help and oversee MVD paperwork, deal posting, and funding.
Manage month-end and year-end closing processes, including journal entries and schedules
Maintain schedules for fixed assets, prepaid expenses, and accruals.
Manage internal audits and assist with external audits.
Implement process improvements to enhance accuracy and efficiency.

Essential Duties

Hires, trains, and supervises office personnel.
Analyzes and organizes office operations and procedures.
Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
Controls petty cash amounts for dealership and sales department.
Reconciles select accounts monthly.
Approves adjustments to inventory and receivable accounts.
Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
Assists in completion of annual review/audit.
Prepares payroll on a timely basis, posts payroll and maintains payroll records.
Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
Prepares sales commission/chargeback detail reports.
Manages the payoff of vehicle floor plan and works with bank representatives.
Compiles information and prepares reports as requested by management and/or dealer principal.
Cross trains are a qualified substitute.
Maintains a professional appearance.
Attend managers meetings as requested.
Other tasks as assigned.

Minimum qualifications:

· Comprehensive knowledge of accounting principles, whether learned from extensive office experience or formal accounting education, is a must.

· Excellent leadership, communication, and organizational skills

· Ability to work independently and oversee an office team in an active time sensitive environment

· Desire to be the manager responsible for the financial reporting of our company

Preferred qualifications:

· Current or prior office management or accounting manager experience in an automotive, RV, powersports dealership

· Proficient with DMS systems (e.g.,CDK, Reynolds and Reynolds, Dealertrack etc.)

·Extensive experience in accounting, managing staff, payroll, A/R, financials, HR, 401K, Benefits/insurance

What We Offer:

$70,000-$80,000 salary.
Comprehensive benefits package.
Opportunities for career growth and professional development.
Paid vacation, Paid Holidays
401k match
8-5, M-F Schedule

Ready to join a team where your accounting expertise makes a difference? Apply today and help drive our success!

Job Type: Full-time

Schedule:

Monday to Friday

Work Location: In person

Pay: $70,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Health savings account
Paid time off
Relocation assistance
Vision insurance

Work Location: In person

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