Administrative Support Coordinator

Confidential • Full-time • Nashville, TN, US • $24 - $27 / hour • 5d ago

This position offers a Competitive Salary, Annual Bonus opportunity, Annual Merit Raise opportunity, a rich benefits plan including Company Paid Health Insurance, Company Paid Dental, Company provided Life Insurance, Nine Paid Holidays, Paid Time Off (PTO), and a 401k Plan w/ company match. Hours are Monday-Friday 8 AM CST – 4:30 PM CST 100% On Site.

Position Responsibilities

Answer, screen, & process all incoming calls & messages for manager & staff.

Greeting customers & represent the company in an outgoing, positive manner.

Scanning inventory warehouse (30%)

Maintain equipment repair log.

Monitors distribution of customer equipment & parts

Coding vendor invoices & packing lists.

Collection of work orders from technicians

Review all work orders & provide pricing according to contracts & price agreements.

Assist in annual reconciliation & counting of inventory.

Assist & coordinate customer billing.

Reconciliation of petty cash monthly

Prepare spreadsheets, reports & other documentation.

Miscellaneous typing, word processing, filing, order tracking for branch manager.

Other duties as assigned.

PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages as they arrive that may weigh up to 15 lbs. Candidates must also stand, walk, crouch during the day while carrying the packages to the bay (non-air-conditioned) and while conducting inventory and scanning.

Qualifications

This position requires the skills & knowledge normally obtained through the successful completion of a high school degree. Associate’s degree, or some college/business courses preferred.

Requires 3+ years minimum related experience, preferably in an administrative capacity with progressive responsibility.

Must demonstrate strong people skills dealing with greeting customers in person & on the telephone. Must speak clearly & professionally.

Must type a minimum of 45 words per minute.

Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel & Word.

Ability to adjust to changing situations & a busy workday is REQUIRED-adaptability & flexibility are a MUST.

Effective communicator, both written & oral.

Must be meticulous, highly organized, and a proactive problem solver.

Must be able to work under pressure & meet tight deadlines.

Ability to be self-motivating is a necessity.

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Benefits: