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Inventory Manager

Wilde Toyota • Full-time • West Allis, Wisconsin, United States • $42.09k - $60.99k / year • 3w ago

Dealership:

L0555 Wilde Toyota

Inventory Manager

Wilde Toyota

Take ownership of inventory operations at one of the area’s leading Toyota dealerships.

Wilde Toyota is looking for a detail-driven, organized, and highly accountable Inventory Manager to join our Parts and Service team. This is a great opportunity for someone who understands inventory control, purchasing, accounting support, parts processes, and the importance of keeping dealership operations moving efficiently.

In this role, you will be a key connection point between Parts, Service, Accounting, vendors, technicians, and customers. The right candidate will bring strong attention to detail, confidence working with numbers, a sense of urgency, and the ability to manage multiple moving pieces without losing sight of accuracy.

If you have automotive parts knowledge, inventory management experience, and you take pride in keeping processes clean, organized, and on track, we want to connect with you.

What You’ll Do

As an Inventory Manager, you will help support the successful operation of the Parts and Service departments by managing inventory accuracy, vendor payments, receivables, parts workflow, and key administrative processes.

Responsibilities include:

Manage inventory control processes, including daily cycle counts, inventory adjustments, and annual inventory preparation
Support receivables for the Parts and Service departments
Maintain repair orders and help coordinate workflow by assigning work to technicians in a fair and efficient manner
Pick parts and deliver them to technician workbenches
Return unused or unneeded parts from the shop back into inventory
Notify customers regarding the status of parts orders
Serve as the point of contact for DealerVu, including uploading packing slips and invoices
Ensure invoices are posted accurately and accounts are closed properly for accounting
Support timely vendor payments and customer payment collection
Manage e-commerce sales through third-party applications such as Kimoby
Manage shop supplies for technicians and the Service Department, including ordering supplies, maintaining SDS documentation, tracking inventory, and ensuring supplies are charged appropriately
Submit P&A and General Merchandise warranty claims
Submit RMAs for P&A, General Merchandise, and Service PDIs
Post RMA credits, warranty credits, and additional credits received
Manage core charges and ensure credits are properly reversed and received
Train staff on warranty claim procedures and proper process compliance
Maintain and clean up purchase orders in DealerVu
Complete routine clean up of parts invoices
Reconcile and record monthly data through completion of the Parts Workbook for accounting
Maintain confidentiality of customer, company, and financial information
Build positive working relationships with team members, technicians, management, vendors, and customers
Support the Parts Manager and department leadership with additional duties as needed
Follow company and department policies, procedures, and standards

What You’ll Bring

We are looking for someone who is organized, accurate, and comfortable owning important operational details from start to finish.

Ideal qualifications include:

1–3 years of inventory management, purchasing, parts, accounting support, or related experience
Automotive parts knowledge strongly preferred
Proficiency in Excel
Experience with DealerVu, Kimoby, or similar dealership/parts systems preferred
Strong attention to detail and accuracy
Confidence working with numbers, invoices, payments, inventory counts, and reconciliations
Basic understanding of accounting principles
Strong communication and follow-up skills
Ability to manage deadlines and prioritize in a fast-paced environment
Sense of urgency and strong problem-solving ability
Professional, team-focused attitude
Commitment to maintaining organized, accurate, and reliable processes

Why Join Wilde Toyota?

At Wilde Toyota, our Parts and Service teams play a critical role in delivering an excellent customer experience and supporting a high-performing dealership operation. This position is ideal for someone who enjoys structure, accuracy, teamwork, and being trusted with important behind-the-scenes processes that keep the business running smoothly.

As part of Lithia & Driveway, Wilde Toyota offers the opportunity to grow with one of the largest automotive retail groups in the country while building a career with a team that values accountability, continuous improvement, and doing things the right way.

Ready to Apply?

If you are experienced in inventory, purchasing, automotive parts, or dealership operations and are ready to bring your skills to a fast-moving, team-oriented environment, apply today.

Wilde Toyota is looking to connect with qualified candidates quickly.