Accounting & Office Operations Manager
Full-Time | Hourly | 100% On-Site
We're a growing multi-location automotive retail company looking for an experienced Accounting & Office Operations Manager to oversee our accounting, payroll, and office administration at our Susanville location. This is a hands-on role for someone who works independently, takes initiative, and enjoys improving processes. You'll play a key role in keeping our financial operations accurate, organized, and running efficiently while supporting multiple retail stores.
Key Responsibilities
Billing & Collections
- Manage the full accounts receivable cycle, including invoicing, payment processing, and collection of past-due accounts.
- Monitor aging reports, investigate discrepancies, and resolve outstanding balances.
- Identify opportunities to improve billing processes and increase efficiency.
Payroll & Timekeeping
- Process bi-weekly payroll for employees in California, Nevada, and Oregon while ensuring compliance with applicable state labor laws.
- Track employee hours, overtime, meal breaks, and paid time off.
- Import and reconcile timecard data from POS systems into QuickBooks Desktop.
- Coordinate payroll deductions and benefits with our benefits broker.
Office Administration
- Oversee day-to-day office operations, including vendor communication and administrative support.
- Manage office email accounts by monitoring inboxes, responding to inquiries, and routing messages appropriately.
- Maintain organized digital and physical filing systems.
- Provide administrative support to company leadership and anticipate operational needs.
Store Revenue & Bank Reconciliation
- Monitor daily sales activity across multiple stores and reconcile sales with POS reports.
- Reconcile credit card batches, cash deposits, and bank activity.
- Investigate and resolve cash shortages, deposit issues, and other banking discrepancies.
Scheduling & Human Resources Support
- Review employee schedules for compliance with California meal break and overtime requirements.
- Maintain confidential personnel records and employee documentation.
- Serve as the primary contact for scheduling questions, timecard corrections, and time-off requests.
Qualifications
- Three or more years of experience in bookkeeping, accounting, or office operations, preferably in a retail environment.
- Strong QuickBooks Desktop experience including A/R and A/P and class-based G/L mapping and reconciliation.
- Experience processing payroll, reconciling cash and bank accounts, and managing A/R and A/P.
- Working knowledge of California payroll and labor regulations, including overtime, meal and rest breaks, and personnel record requirements.
- Proven ability to work independently, improve processes, and build efficient systems.
- Strong organizational skills, attention to detail, sound judgment, and the ability to handle confidential information professionally.
- Comfortable communicating clearly and professionally with employees, managers, and vendors.
Expected hours: No less than 40.0 per week
Work Location: In person