About us
Ultimate Toys, Inc., America’s largest distributor and dealer of luxury, custom vans is expanding its team. As a high-volume distributor, we are known as “Best in Class” and have millions of dollars in inventory and on order, serving customers throughout the US and many international markets. Our clients include high-net-worth individuals, sports figures, celebrities, and dignitaries around the world, and expanding into B2B/fleet channels for higher volume targets.
Job Overview
We are seeking a Controller (Head of Accounting) to own and build the company’s accounting function. This role is responsible for the accuracy, integrity, and timeliness of all financial reporting and will serve as the operational backbone of finance.
This is not an office manager role. This is a hands-on accounting leadership role with full ownership of financial operations.
What This Role Owns
1. Monthly Close & Financial Reporting
- Lead monthly close (target ≤10 business days)
- Produce accurate, GAAP-compliant financial statements
- Own balance sheet integrity (reconciliations, accruals, prepaids)
- Establish and enforce close process and discipline
2. Dealership Accounting Operations
- Oversee capping and booking of all vehicle deals
- Ensure proper revenue recognition and cutoff
- Own COGS matching and inventory accounting
- Reconcile finance contract funding from lenders
- Maintain accuracy across Dealertrack and internal systems
3. AP / AR / Cash Oversight
- Oversee AP and AR processes (not primary executor long-term)
- Ensure timely vendor payments and clean receivables
- Maintain daily cash visibility and reporting discipline
- Identify and resolve discrepancies proactively
4. Inventory & Deal Flow Accuracy
- Reconcile inventory and deal flow across systems
- Partner with sales/admin to ensure complete and accurate deal jackets
- Ensure funding timelines and documentation integrity
5. Systems & Process Improvement
- Build scalable accounting processes and controls
- Improve reporting accuracy and reduce manual work
6. Team Leadership
- Build and manage accounting support (AP/AR, admin roles)
- Establish accountability and performance standards
- Create structure where it does not currently exist
What This Role Does NOT Own
To maintain focus and scalability, this role does NOT include:
- HR or employee management administration
- Payroll processing (outsourced)
- IT support or systems administration (outsourced)
- General office management duties
What Success Looks Like (First 6–12 Months)
- Month-end close consistently completed in ≤10 days
- Clean, reliable financials with zero surprises
- Fully reconciled balance sheet
- Clear visibility into cash, inventory, and margins
- Improved deal flow accuracy and reduced errors
- Scalable accounting processes in place
Ideal Candidate
Experience
- 5–10+ years in accounting within an automotive dealership or inventory-heavy business
- Prior Controller, Assistant Controller, or strong Accounting Manager experience
- Deep experience with Dealertrack or similar DMS
- Experience managing close and full accounting cycle
Skills
- Strong understanding of GAAP and financial controls
- Detail-oriented with high ownership
- Process-driven with ability to build structure
- Comfortable working hands-on while improving systems
Traits (Non-Negotiable)
- High accountability, low ego
- Solves problems instead of escalating them
- Operates with urgency and precision
- Willing to clean up and rebuild processes
Job Type: Full-time
Pay: $100,000.00 - $130,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Experience:
- Accounting: 5 years (Required)
- Accounts payable: 5 years (Required)
- Accounts receivable: 5 years (Required)
- Dealer Management System (DMS): 5 years (Required)
- Dealertrack DMS, Not F&I: 4 years (Required)
Language:
Ability to Relocate:
- Blue Ash, OH 45242: Relocate before starting work (Required)
Work Location: In person
