Automotive Dealership Office Manager

Confidential • Full-time • Phoenix, Arizona, United States • $70k - $95k / year • 1m ago

Phoenix Metro-Area Dealership looking for an experienced Office Manager. This dealership is part of a notable automotive group with locations in multiple states and a legacy of serving this area and others for over 50 years. This individual will be responsible for supervising Office staff, organizing and coordinating administrative operations, which include payroll, accounts payable and accounts receivable, and daily cash flow control. Qualified candidates must have automotive We’re offering a competitive salary, excellent benefits package including a 401K with a company match.

Benefits:

▪ Medical

▪ Dental

▪ Vision,

▪ Short term disability

▪ Long term disability

▪ Voluntary life insurance

▪ Employer-paid Basic Life Insurance

▪ 401(K) with a company match.

Requirements:

▪ 3+ years of automotive dealership experience in an office/administrative management position required

▪ Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements and collections

▪ Working knowledge of dealership financial statement and dealership operations preferred

▪ CDK or R&R DMS experience preferred

▪ Bachelor’s degree in accounting or business administration preferred

▪ Third-party Payroll Processing experience a plus

▪ Preferred ability to embrace and embody our core values and excellent communication skills

▪ Ability to pass background check and drug screening

Responsibilities (including but, not limited to):

▪ Hires, trains, and supervises office personnel

▪ Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer’s format and time frame

▪ Sales Tax Reporting and Payroll Processing/Tax Filing

▪ Controls all posted documents, including time records, vehicle deals, and commissions

▪ Controls petty cash amounts for the dealership and sales department

▪ Provides daily sales summary and keeps the Dealer/General Manager informed on trends

▪ Reconciles select accounts monthly

▪ Approves adjustments to inventory and receivable accounts

▪ Ensures that all manufacturer accounts are current and accurate

▪ Prints monthly journals, schedules, and general ledger

▪ Closes month by processing accounting month-end

▪ Assists in completion of annual review/audit

▪ Ensures compliance with all government regulations

▪ Reviews of sales commissions/chargeback detail reports

▪ Manages the payoff of vehicle floor plan

▪ Compiles information and prepares reports as requested by management and/or dealer principal

We are an Equal Opportunity Employer (Gender/Minority/Veterans/Disabled) and participate with the E-Verify Employment Eligibility program.

Pay: $70,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Work Location: On the road

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