Director, Fleet Services and Administration

Metropolitan Transportation Authority • Full-time • New York, New York State, United States • $126.10k - $141.86k / year • 1w ago

Job ID: 16032

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department:

Date Posted: Jun 2, 2026

Description

JOB TITLE:

Director, Fleet Services and Administration

DEPT/DIV:

Fleet Management

SUPERVISOR:

Assistant Chief

WORK LOCATION:

420 Lexington Ave, New York, NY 10170

HOURS OF WORK:

7:00 am – 3:30 pm (7.5 hours/day) or as required

FULL/PART-TIME

FULL

SALARY RANGE:

$126,098 - $141,861

DEADLINE:

Until filled

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Job Summary:

The incumbent, under the supervision of the Deputy Chief, Police Administration, will oversee all aspects of the Police Department's (PD) entire fleet of over 500 vehicles (marked/unmarked units, vans, motorcycles, et.). This includes fleet procurement, upfitting, delivery, availability, deployment, and maintenance service (scheduled and unscheduled). In addition, the Director will also manage vehicle insurance policies, motor vehicle documentation, technical analysis of repairs performed by vendors, vehicular/drive safety training, as well as EZ Pass inventory and quality control. The Director will manage a total budget of $2,600,000 and review all invoices to the fleet, including special unit vans, Emergency Service vehicles, mobile command posts, electric vehicle testing, EZ Pass audits, and contract review. Oversees a team that supports this function as well as vendor management. Additionally, the Director will oversee a procurement and budget team, ensuring expenditures, procurement, and financial reporting requirements flow across all teams. This position includes the oversight of maintenance, repair, and operations at each MTAPD district and will involve frequent communication with the Chief of Police on performance metrics and data analyses to support decision-making, resource deployment, and operational improvements.

Responsibilities:

Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review the performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
Oversee the development and review of Fleet Services' annual operating and capital budget before submission to the MTA PD Budget. Manage fixed and variable operating expenses. Planning and forecasting processes to ensure resources are obtained as requested.
Develop, recommend, and implement cost-saving measures through negotiating vendor labor rates and pricing structure on parts, glass repair, body repairs, tires, and identify acceptable vendors. Ensure that quality control on the parts, mechanical repairs, and the vendor's performance level meets MTA Police Department standards. Establish a maintenance program and schedule to optimize fleet efficiency and lower maintenance costs.
Provide strategic oversight of procurement, budgeting, and resource management functions, ensuring accountability, efficiency, and fiscal responsibility across all units.
Oversee, manage, and keep current MTA PD's official vehicle inventory and make changes whenever necessary.
Authorize maintenance work on all Department vehicles when contracted by field personnel and by vendors performing work.
Utilize automated analytical or database tools, including vendor websites, to monitor, track, and report on maintenance costs and disseminate information to Police Department managers and oversight agencies.
Prepare administrative reports for the Chief of Police and Command Staff to include performance metrics and data analyses to support decision-making, resource deployment, and operational improvements.
Develop, implement, and keep current a comprehensive fleet policy and procedure, including vehicle specifications, registration and inspection protocols, and records administration for the MTA Police Department.
Thoroughly review, approve, or disapprove all costs and payments made by units within the Police Department in order to gauge and manage, on a day-to-day basis, the Department's Fleet Services. Review invoices regularly and submit accepted ones for payment. Review, analyze, and approve approximately 400 purchase requests, civilian and sworn employee expense reports, and change orders, as they relate to goods and services contracts for Fleet Services.
Meet on a regular basis with command staff and other members of upper management, as well as MTA oversight offices (Procurement, Risk Management, Audit, etc.) to discuss all vehicle, vendor, and policy issues that affect the Police Department's operations.
Service as principal liaison for MTAPD in the Fleet Managers Consortium; ensure that product information and business practices are updated and disseminated.
Interact regularly with Risk Management to discuss all insurance issues.
Manage and maintain a complete inventory of EZ Passes and coordinate with the NY State Thruway Authority regarding EZ Pass accounts.
Performs other duties as assigned
Complies with all policies and standards
May be required to work hours outside regular work hours, as applicable
Observes the work performed by contractors, as applicable
Reviews invoices and approves them if the work meets contractual standards, as applicable
Addresses performance issues with the contractor when possible, as applicable
Escalates issues to other parties when needed, as applicable

Required Knowledge/Skills/Abilities:

An equivalent combination of education and experience may be considered.
Pass a police security background check.
Must have knowledge of the automotive industry and mechanical and technical issues.
Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short and long-term goals and direction for the area of responsibility.
Self-starter who has problem-solving skills, strong work ethic, and the ability to work flexible hours.
Excellent communication and interpersonal skills.
Excellent organizational and presentation skills.
Demonstrated ability to work with all internal levels within a given organization, including the MTA Board.
Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor's Office for New York State, New York City Government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities.
Demonstrated ability to work in a high-profile, high-pressure environment effectively.
Demonstrated ability to communicate effectively with key internal and/or external stakeholders.
Demonstrated ability to complete short and long-term projects effectively and as efficiently as possible.
Demonstrated analytical capabilities and quantitative skills.
Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook. Excellent computer skills, including spreadsheets, databases, and record-keeping.
Knowledge of law enforcement fleet services.
Familiarity with the MTA's policies and procedures.
Familiarity with the MTA's collective bargaining procedures.

Required Education and Experience:

Bachelor’s Degree in Arts/Sciences (BA/BS) in Business, Criminal Justice, Transportation, Public Policy, or a related field, or an equivalent combination of education and experience may be considered in lieu of a degree;
Minimum 10 years related experience, including at least 4 years in a department head and/or managerial and/or leadership role in a large, multi-faceted, fast-paced organization or governmental body preferred.
A driver's license is required

The Following is/are preferred:

Master’s degree in Arts/Sciences (MA/MS) in a related field.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.