Experienced Automotive Dealership Contracts Clerk

Shaver Automotive Group • Full-time • Thousand Oaks, CA, US • $26 - $30 / hour • 1w ago

About Us

We are a busy, customer-focused automotive dealership in Thousand Oaks seeking an experienced Contracts Clerk to support our Business Office. This role is critical to ensuring all vehicle sales contracts are processed accurately, funded quickly, and compliant with California regulations.

Position Summary

The Contracts Clerk is responsible for reviewing, processing, and submitting all vehicle sale and lease contracts to lenders in a timely and compliant manner. The ideal candidate has prior dealership experience, strong attention to detail, and working knowledge of California DMV and lender documentation requirements.

Key Responsibilities

Review all retail, lease, and cash contracts for accuracy and compliance before submission
Process contracts for funding with banks, credit unions, and finance companies
Verify required documents: credit applications, stipulations, proof of income, insurance, DMV forms, and signatures
Ensure all deals comply with California DMV, FTC Safeguards Rule, and dealership policies
Reconcile funded deals and maintain organized deal jackets (digital and physical)
Communicate with F&I Managers and Sales Managers to resolve discrepancies
Maintain confidentiality of customer financial information
Daily Bank Deposit
Stocking in of New Vehicle Inventory
Processing Dealer Trades

Required Qualifications

Minimum 2 years of automotive dealership contracts or Automotive Business office experience
Strong knowledge of California DMV paperwork and lender funding requirements
Experience with Dealer Management Systems (CDK, Reynolds & Reynolds, Dealertrack, or similar)
High level of accuracy and attention to detail
Ability to work in a fast-paced environment and meet funding deadlines
Strong communication and organizational skills

Preferred Qualifications

Knowledge of OFAC, Red Flags Rule, and Safeguards compliance

Physical Requirements

Prolonged periods sitting at a desk and working on a computer
Ability to lift up to 15 pounds occasionally

Benefits

Health, Dental, and Vision Insurance
Paid Time Off (PTO) and Holidays
401(k) with employer match
Employee vehicle purchase program
Supportive team environment

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, age, disability, genetic information, military or veteran status, or any other status protected under federal, California, or local law.

Work Authorization

Applicants must be authorized to work in the United States. Background check and pre-employment screening required in accordance with California law.

Apply today if you are an experienced dealership contracts professional who takes pride in accuracy, compliance, and getting deals funded quickly.

Pay: $26.00 - $30.00 per hour

Benefits: