Assistant Office Manager

Robert Half • Warren, Ohio, United States • $45k - $80k / year • 3m ago

We are looking for a detail-oriented Assistant Office Manager for an opportunity in Warren, Ohio area. In this role, you will play a key part in maintaining accurate financial records, supporting administrative operations, and ensuring compliance within an automotive dealership environment. This position requires excellent organizational skills and the ability to manage high-volume paperwork efficiently.

Responsibilities:

Process accounts payable and receivable transactions accurately and on time.
Oversee payroll activities, including preparation and reconciliation, ensuring timely disbursement.
Manage inventory records for new and used vehicles, ensuring proper documentation and compliance.
Prepare and submit vehicle tax, title, and registration documents in accordance with state regulations.
Coordinate vendor relationships and handle bank reconciliations to ensure smooth financial operations.
Train, supervise, and support office staff to enhance productivity and maintain operational standards.
Assist sales and service departments with documentation, ensuring all processes are streamlined.
Maintain office supplies and equipment, ensuring the workspace remains efficient and organized.
Generate financial reports and ensure compliance with dealership policies and procedures.
Support administrative tasks, including filing, record-keeping, and communication with external entities.
Minimum of 3 years of experience in bookkeeping or administrative roles, preferably in the automotive industry.
Proficiency in accounting software such as QuickBooks and dealership management systems.
Strong skills in handling accounts payable, accounts receivable, and full-cycle payroll.
Experience with bank reconciliations and vendor management.
Exceptional attention to detail and ability to manage high volumes of paperwork.
Advanced knowledge of Microsoft Office applications, including Excel and Outlook.
Effective communication and interpersonal skills to collaborate with team members and external partners.
Familiarity with automotive sales and service documentation processes is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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